Upgrade your core facility laboratory research infrastructure management

The complete SaaS solution for running research operations. Gain control, improve efficiency and make data-driven decisions.

Stratocore PPMS puts you in charge of your research infrastructure, from intuitive booking and real-time tracking to proactive maintenance and powerful analytics

Streamline_img
global

Get Complete Control Over Resources and Costs

Achieve full oversight of equipment, staff, budgets and funding across research facilities. Minimise delays, resolve conflicts and ensure assets deliver the greatest value.

global

Maximise Utilisation and Operational Efficiency

Gain full visibility into how equipment, staff and facilities are used. Identify bottlenecks, reduce downtime and keep your infrastructure operating at peak productivity.

global

Turn Data Into Strategic Insights and Action

Access accurate, real-time data to inform decisions, optimise planning and support long-term strategic goals. Transform insights into measurable improvements.

global

Demonstrate Scientific Impact and Compliance

Track research outputs and investment outcomes with clarity. Showcase your facilities’ contribution to high-impact science and meet reporting expectations and auditing requirements.

Trusted by Leading Research Institutions and Global Enterprises

Developed at the Institut Pasteur and refined with The Rockefeller University, Stratocore has grown into a trusted platform for research infrastructure management. Scalable and flexible, with full implementation, tailored onboarding, and global support, it’s relied on by over 250 organisations – from universities and hospitals to biotech and pharmaceutical companies.

Effortless Scheduling & Booking

Enable fair, conflict-free bookings with real-time visibility and smart usage rules.

Manage all reservations from one powerful portal and get equipment running at capacity while ensuring proper access control.

  • Booking and queuing
  • Priorities and restrictions
  • Define instrument hours
  • Dynamic scenario pricing
  • User budget codes
  • Live status updates
  • Real-time usage tracking

Complete Maintenance & Incident Management

Proactively maintain equipment, resolve issues fast and keep users informed.

Reduce downtime with automated maintenance schedules and structured incident response workflows, with assigned staff, that keep operations running smoothly.

  • Maintenance management
  • Renewable maintenance scheduling
  • Plan internal/external interventions
  • User incident reporting tool
  • Prioritise and assign incidents
  • Full audit and downtime reporting

Comprehensive Asset Catalogue

Manage your research infrastructure capabilities in a searchable, structured interface.

Create a comprehensive catalogue of instruments, services and facilities, with custom categories and role-based access control.

  • Promote your instruments, assets, and services
  • Search by location, technique, or asset type
  • Flexible multi-level asset organisation
  • Unlimited, customisable categories
  • Track lifecycle, warranty, and maintenance
  • Advanced privacy and user access controls

Powerful Reporting & Analytics

Get strategic insights and make data-driven decisions with customisable reports.

Generate customised reports and export data into tools like Power BI to support performance reviews, funding applications and strategic planning.

  • Fully customisable reports
  • Per facility and global analytics
  • Usage, productivity and income metrics
  • Set access to reports by role
  • Full integration with PowerBi etc.
  • API compatibility to read/write data

Superior Services Ordering & Tracking

Give users self-service ordering and staff tools to manage service requests with precision.

From request to completion, PPMS keeps every service line transparent, validated and linked to the correct users, projects and pricing.

  • Self-service ordering
  • Price rules defined by profile and scenario
  • Validation process for requests
  • Questionnaires to capture service information
  • Sample manifests for sample mapping etc
  • Staff member assignment per service line
  • Service phases management

Automated Billing & Invoicing

Automate billing across users, groups and projects with full pricing control and ERP integration.

Reduce admin time and ensure transparency with powerful tools that allow you to set charging rules and generate invoices.

  • Unlimited price and subsidy rules
  • Financial permissions for PIs, Groups, Users and Projects
  • Financial account managers/owners
  • Fully automated billing
  • ERP financial system integration
  • Financial account provisioning and validation
  • Automated financial journals and PDF invoices

Why Stratocore?

PPMS is a trusted, future-ready platform for core facility and laboratory equipment scheduling and management that is scalable, secure and built to grow with you.

Built for Scalability and Future Growth

PPMS adapts to evolving need – from small facilities to multi-site labs – and supports cross-facility coordination, advanced workflows and long-term institutional growth.

Full Onboarding with Expert Guidance

Our team provides a tailored implementation charter, full system setup and unlimited training to ensure quick adoption and long-term success across your teams.

Smart Integration with Your Ecosystem

Stratocore works with your existing systems, including SSO and ERP platforms. Our robust API and custom integration ensures secure, efficient data exchange with minimal disruption.

Unmatched Support at Every Step

Get 24/7 global support, expert help, in-depth documentation and access to user groups. We support your team at every stage of your journey.

Trusted by Research Leaders Worldwide

Stratocore is trusted by over 250 organisations, from universities and research hospitals to biotech and pharmaceutical companies.

Security & Compliance You Can Trust

Stratocore is ISO 27001 certified and built to protect sensitive operational and research data. We meet institutional and industry security standards, keeping you compliant and audit-ready.

Designed with Users in Mind

PPMS is intuitive, browser-based, and easy to use. It requires minimal training and is designed for fast adoption across diverse research teams.

Transparent, All-Inclusive Pricing

Our pricing covers everything, including implementation, support, training, updates and full feature access, with no hidden costs or locked modules.

Powering Research Worldwide

0

Instruments, services and consumables in PPMS

0

Researchers actively use PPMS across 20 countries

0

Of clients save up to 80% of admin time with PPMS

What our clients say about us

Axel Imhof

Ludwig Maximilian University of Munich

Colleen Sunderland

University of Alberta

Shonna Johnston

University of Edinburgh

Tim Bushnell

University of Rochester

Sandrine Schmutz

Institut Pasteur

Julie Auger

Salk Institute of Biological Studies

Nicole White

Cincinnati Children's Hospital Medical Center

Falk Lucas

ETH Zurich

Caroline Shamu

Harvard Medical School

Axel Imhof

Ludwig Maximilian University of Munich

Colleen Sunderland

University of Alberta

Shonna Johnston

University of Edinburgh

Tim Bushnell

University of Rochester

Sandrine Schmutz

Institut Pasteur

Julie Auger

Salk Institute of Biological Studies

Nicole White

Cincinnati Children's Hospital Medical Center

Falk Lucas

ETH Zurich

Caroline Shamu

Harvard Medical School

“I can't say enough good things about the Stratocore team. Their support is outstanding, and I really appreciate the fact they have directly worked (and continue to work) in core facilities and understand first-hand the challenges and nuances of the job.”

Technical Director, Advanced Cytometry Facility, Centenary Institute, University of Sydney

Adrian Smith, Ph.D.

“PPMS has transformed the way in which we manage our facility. It enables us to share documentation and SOPs with our users and interact with them effectively and efficiently. The accounting and invoicing process is streamlined and monthly billing can be achieved by the click of a few buttons.”

Flow Cytometry Facilitator, Centre for Advanced Scientific Technologies, University of Dundee

Dr. Rosemary Clarke

“We have found Stratocore to be invaluable in so many areas of operation. From a user perspective, it’s beautifully simple to book or cancel equipment time or to order services, and it’s easy to keep users informed of maintenance issues. You can define precise booking rules that help maximize equipment availability and keep your researchers happy.”

Technical Manager, School of Chemical Engineering, University of Birmingham

Jackie Deans, Ph.D.

“The CRUK Cambridge Institute implemented Stratocore in 2016 across our 14 core facilities. The solution has proved absolutely revolutionary in terms of reducing the administrative burden of running our facilities, significantly improving the speed and accuracy of our monthly invoicing.”

Head of Research Instrumentation Core Facility, Cancer Research UK Cambridge Institute, University of Cambridge

Jane Gray, Ph.D.

“The intuitive interface makes it easy for researchers to book equipment and request services, while streamlining invoicing, billing and usage tracking. Stratocore provided outstanding support and worked closely with us to develop solutions for our unique needs.”

Director, UW Science Institute, Professor, Department of Molecular Biology

Jesse “Jay” Gatlin, PhD

“Stratocore meets all our requirements. The ability to gather detailed information on a wide range of statistics, such as usage time and cancelled time, users, groups, incidents, and maintenance, simplifies the administration and also helps to better support the users and the equipment.”

Professor, Faculty of Engineering Science, KU Leuven

Jin Won (Maria) Seo

“Our lab is set in a campus hosting multiple research organizations, so a scheduling platform that is not fixed to a domain name was a must. That, together with the ease of use and possibilities to engage with our users, has made PPMS an unmissable tool.”

Associate Professor, Microscopy and Cytometry Core Facility Director (VUmc location), Amsterdam UMC

JJ. Garcia Vallejo

“The system is intuitive and user-friendly, making it easy for our staff and users to handle bookings, equipment access, and training. The customised reporting feature has streamlined our administrative processes and significantly improved how we track usage and performance metrics.”

Director of Scientific Operations at the Westmead Institute for Medical Research (WIMR)

Maggie Wang

“The team at Stratocore made implementation as easy as possible and were so helpful along the way. They continue to be so wonderful to work with and our core facilities would not be as successful without them!”

Director of Operations, Compliance and Regulatory Affairs, UCLA Broad Stem Cell Research Center

Maria Dominguez

“We have been impressed with the flexibility and power of the PPMS system to cope with our multiple systems, prices and usage rules and to organise the resulting usage and financial data in easily viewable formats. Stratocore support staff have been very quick to respond when asked to help customise data reporting.”

Director of the Wolfson Bioimaging Facility, University of Bristol

Mark Jepson

“With the support of Stratocore's applications and IT experts, and close collaboration with our own teams, we executed a coordinated, institution-wide deployment within two years, including integration with our authentication, accreditation and billing systems.”

Applications Team Leade, SV-IT, École Polytechnique Fédérale de Lausanne (EPFL)

Nicolas Argento

“We are very happy users of Stratocore PPMS! The software just perfectly fits to our needs as a multi-user microscopy facility as it contains all of the functionalities that are important for a successful management software such as booking, user management, messaging, billing, statistics, and many more. We highly recommend PPMS.”

Head of the Imaging Core Facility at the Biozentrum, University of Basel

Oliver Biehlmaier, Ph.D.

“The booking and management system is streamlined and intuitive, whilst being powerful and comprehensive. It lets us manage dozens of disparate systems, tailoring the parameters to each one as suits their needs. Most importantly, our users find it easy and convenient, so we rarely need to help them with it.”

Beatson Advanced Imaging Resource, CRUK Scotland Institute, Glasgow

Peter Thomason

“Stratocore have been excellent since the beginning, they have been proactive, knowledgeable, and incredibly supportive throughout, delivering required training, seamless data migration, and working closely with us to ensure a smooth integration with Agresso.”

Head of Research Infrastructures, Dublin City University

Robbie Sinnott

“The ability of the facility managers, administration, research groups, and the director to access costs and equipment usage is essential. The Stratocore solution allows us to have at-hand the strategic tools to manage research costs, equipment, maintenance contracts, and staffing provision.”

Head of Imaging & Flow Cytometry, Cancer Research UK Manchester Institute, University of Manchester

Steve Bagley, Ph.D.

“Since 2017, we’ve relied on Stratocore to manage equipment usage and track researchers. The system offers a user-friendly interface that simplifies invoicing and supports automation of additional charges—significantly reducing administrative workload. The platform is intuitive and essential to our operations.”

Microscopy and Equipment Specialist, The Kids Research Institute Australia

Tamara Abel

Increase efficiency. Optimise resources. Make informed decisions.

Get the tools to manage complex research infrastructure with clarity and control.