Gain Control, Clarity and Confidence Across Your Research Infrastructure
PPMS helps core facilities and laboratories around the world operate smarter with less effort. Here’s what clients achieve:.
Control Costs and Improve Financial Transparency
Track and manage all financial activity with precision. Support funding proposals and maintain financial control with clear reporting on research costs and resource usage.
Gain Complete Visibility Over Projects, Resources and Costs
Maintain control over every research project and operational process. From resource allocation to project timelines, know exactly what’s happening.
Make Informed Staffing Decisions to Keep Research Moving
Understand workloads and forecast staffing needs to avoid bottlenecks. Use real-time data to make hiring decisions and keep critical projects progressing.
Easily Manage Complex Projects Across Grants and Facilities
Centralise project and budget oversight to simplify collaboration across departments, facilities and funding sources. Ensure resources align with strategic research goals.
Effortless Reporting That Demonstrates Real Value
Save time with fast, accurate reporting on usage, costs, staffing and outcomes. Support grant renewals and institutional reporting with clear, actionable data.
Track Outcomes to Support Investment Strategies
Highlight how your facilities directly contribute to high-profile research outputs. Track publications to showcase the impact of your resources and justify continued investment.
Features
Ensure optimal resource use, prevent conflicts and reduce admin load for facility staff.
- Colour-coded calendars with real-time availability.
- Conflict resolution and intelligent restrictions to prevent double-booking
- Automated notifications for booking confirmations, cancellations and changes
- Rules for advance bookings, recurring sessions and restricted user groups
- Access tied to training validation and project status
- Central or facility-level configuration for tailored control
Protect sensitive resources while ensuring the right people have the right level of access.
- Facility-specific control over user rights and access
- Adjustable permissions for equipment, services, bookings and pricing
- Define rules per user, project, team or institution
- Manage access across multiple facilities from a central dashboard
- Protect sensitive systems with granular admin access tiers
Reduce risk and increase confidence with traceable, structured training validation.
- Training workflows linked to access permissions
- Define trainers, sessions and verification steps
- Log and track user training history
- Grant progressive access based on completed training
- Support multiple training levels and resource-specific rules
Avoid shortages, reduce waste and stay audit-ready with automated stock control.
- Real-time stock tracking with reorder alerts
- Reservation tools linked to bookings or projects
- Barcode support and warehouse integration
- Usage analytics by item, user or project
- Item expiry tracking and audit trail
Track status, assign responsibilities and attach key files and results in one place.
- Multi-step validation workflows for project approval
- Full lifecycle tracking with status and milestone updates
- Attach files for reports, results, risk assessments and quotes
- Assign project roles such as leaders, admins and collaborators
- Filter and review projects across time, type and facility
Customise pricing, track samples and support scientific workflows with ease.
- Dynamic pricing rules by user, affiliation or project
- Service request forms with questionnaire support
- Staff assignment and phase tracking for services
- Sample manifest integration and real-time order updates
- Record outcomes and link back to publications
Support cost recovery, discounts and institutional fairness without manual work.
- Define pricing rules by user, service, affiliation or project
- Add subsidies or rebates based on eligibility
- Apply different rules for internal, academic or commercial use
- Manage exceptions and override rules securely
Reduce errors, ensure accountability and get paid faster.
- Create automated invoices and journals by user, project or facility
- Link pricing to validated usage and bookings
- ERP and finance system integration
- Role-based financial permissions and approvals
- Generate PDF invoices with audit trails
Ensure only authorised users can activate systems with usage tracked in real time.
- Secure PIN-based access for trained users
- Monitors power state and device usage
- Simple Ethernet-based installation
- Fully integrated with PPMS equipment rules
- Ideal for shared or high-risk instruments
Track issues, plan service cycles and ensure reliability across your equipment fleet.
- Log, prioritise and assign incidents to technicians
- Track downtime with timestamped audit trails
- Schedule internal and third-party maintenance
- Set alerts for upcoming service events
- Generate maintenance history reports
Support billing, reporting and audits with detailed usage data.
- Lightweight application for instrument workstations
- Track usage sessions in real time
- Separate booked vs actual time for fair billing
- Combine with project, user or service data for reports
Make it easy for users to find and request the resources they need.
- Flexible hierarchy for instruments and facilities
- Filterable search by capability, location or service
- Include service descriptions and policies
- Show or hide visibility by user group or role
Visualise usage, cost recovery and trends across all your facilities.
- Build tailored reports by user, facility, project or service
- Define access levels by role or team
- Export data or connect to Power BI, Tableau and other tools
- Track KPIs across time, instruments and cost centres
- Track and associate publications with specific projects or services
Access data securely and enable automation, visualisation and custom workflows.
- Full-featured, secure API for developers
- Connect with LIMS, finance and reporting systems
- Pull or push data for live dashboards or scheduled sync
- Backed by integration support from Stratocore
Results That Speak for Themselves
Learn MoreImplementation & Support You Can Rely On
Tailored Deployment
Onboarding is designed around your structure and workflows, with expert-led setup, planning and training for your admins.
Complete Integration
Connect seamlessly with SSO, ERP and financial systems. Our API, direct database access and integration team make setup smooth and secure.
Collaborative Rollout
Your dedicated Stratocore team works closely with you to configure PPMS for your environment, minimising disruption while accelerating readiness.
Global Support That Grows With You
Get 24/7 access to technical help, personalised training for admins, software documentation, focus groups, webinars and feature updates.
What Our Clients Say
“I can't say enough good things about the Stratocore team. Their support is outstanding, and I really appreciate the fact they have directly worked (and continue to work) in core facilities and understand first-hand the challenges and nuances of the job.”
“PPMS has transformed the way in which we manage our facility. It enables us to share documentation and SOPs with our users and interact with them effectively and efficiently. The accounting and invoicing process is streamlined and monthly billing can be achieved by the click of a few buttons.”
“We have found Stratocore to be invaluable in so many areas of operation. From a user perspective, it’s beautifully simple to book or cancel equipment time or to order services, and it’s easy to keep users informed of maintenance issues. You can define precise booking rules that help maximize equipment availability and keep your researchers happy.”
“The CRUK Cambridge Institute implemented Stratocore in 2016 across our 14 core facilities. The solution has proved absolutely revolutionary in terms of reducing the administrative burden of running our facilities, significantly improving the speed and accuracy of our monthly invoicing.”
“The intuitive interface makes it easy for researchers to book equipment and request services, while streamlining invoicing, billing and usage tracking. Stratocore provided outstanding support and worked closely with us to develop solutions for our unique needs.”
“Stratocore meets all our requirements. The ability to gather detailed information on a wide range of statistics, such as usage time and cancelled time, users, groups, incidents, and maintenance, simplifies the administration and also helps to better support the users and the equipment.”
“Our lab is set in a campus hosting multiple research organizations, so a scheduling platform that is not fixed to a domain name was a must. That, together with the ease of use and possibilities to engage with our users, has made PPMS an unmissable tool.”
“The system is intuitive and user-friendly, making it easy for our staff and users to handle bookings, equipment access, and training. The customised reporting feature has streamlined our administrative processes and significantly improved how we track usage and performance metrics.”
“The team at Stratocore made implementation as easy as possible and were so helpful along the way. They continue to be so wonderful to work with and our core facilities would not be as successful without them!”
“We have been impressed with the flexibility and power of the PPMS system to cope with our multiple systems, prices and usage rules and to organise the resulting usage and financial data in easily viewable formats. Stratocore support staff have been very quick to respond when asked to help customise data reporting.”
“With the support of Stratocore's applications and IT experts, and close collaboration with our own teams, we executed a coordinated, institution-wide deployment within two years, including integration with our authentication, accreditation and billing systems.”
“We are very happy users of Stratocore PPMS! The software just perfectly fits to our needs as a multi-user microscopy facility as it contains all of the functionalities that are important for a successful management software such as booking, user management, messaging, billing, statistics, and many more. We highly recommend PPMS.”
“The booking and management system is streamlined and intuitive, whilst being powerful and comprehensive. It lets us manage dozens of disparate systems, tailoring the parameters to each one as suits their needs. Most importantly, our users find it easy and convenient, so we rarely need to help them with it.”
“Stratocore have been excellent since the beginning, they have been proactive, knowledgeable, and incredibly supportive throughout, delivering required training, seamless data migration, and working closely with us to ensure a smooth integration with Agresso.”
“The ability of the facility managers, administration, research groups, and the director to access costs and equipment usage is essential. The Stratocore solution allows us to have at-hand the strategic tools to manage research costs, equipment, maintenance contracts, and staffing provision.”
“Since 2017, we’ve relied on Stratocore to manage equipment usage and track researchers. The system offers a user-friendly interface that simplifies invoicing and supports automation of additional charges—significantly reducing administrative workload. The platform is intuitive and essential to our operations.”
Ready to Take the Next Step?
Request a demo and see how PPMS can simplify operations,
improve oversight and support strategic growth across your research infrastructure.